Best Practices for Cloud Communications Migration

Wednesday, 02 May 2018

Businesses are more mobile and connected than ever. Migrating telephony and other communications to the Cloud are one of the most sensible ways modern companies can adapt to the changing needs and increasing demands of customers and team members.

However, it should be noted that similar to other business transformation activities, migrating to the Cloud should not be done without a clear strategy. Whilst Cloud Communications come with numerous benefits and savings; it can be an expensive process if those driving the project don't communicate a clear plan of action.

Businesses have a range of options, including Public or Private Cloud, and/or hybrid solutions. Some chose to keep some aspects of their system on-site, even if this is only a redundant backup PBX. There is also a range of infrastructure options, such as dedicated, hosted and virtualized.

Whatever systems and hosting solution you choose, there are a series of steps that need to be taken, based on industry best practise and our experience of migrating numerous companies.

Best Practice: Cloud Communications Action Plan

#1: Assemble your migration team
Small businesses should have at least one director responsible for the project. Whereas, in larger organisations, a team should be formed from different departments, e.g. customer services, operations, IT; to ensure the relevant parties are in constant contact during the project. This team should have senior management sponsorship and the right resources and permissions to drive the project forward.

So, this goes smoothly after implementation, ensure you take end-users views and feedback into consideration before commencing the project.

#2: Outline your objectives
Each business will have its own aims, but everyone we work with has one core aim: to ensure the migration is smooth and as seamless as possible. Keeping disruption to a minimum is important. Within these aims, think about the other systems that need integrating with your principle telephony systems and staff mobile contracts. Aiming for a unified system, one that connects multiple communication channels is realistic and achievable for most budgets. It’s better to include these aims at this stage than ask for another integration during the process.

#3: Assess current contracts, hardware and licenses
Over the years, most companies accumulate a mishmash of communication channels and contracts. This can get confusing and expensive. Before going ahead, review where you stand with your contracts so that you know what has ended, what will end soon, and which have already expired. Share this information with the Cloud partner you select to manage your migration, telephony contracts and systems.

#4: Do a systems discovery
Not everything about a legacy communication system is how it appears. Review which channels and hardware rely on third-party solutions, then outline how/whether you can replace these with something more agile. Some of these may come with their own contracts, so check what has already expired or what will expire soon.

#5: Plan the roadmap
Working with your new business communications partner, plan the roadmap you need to get from where you are to your simplified, Unified Cloud-based goal. Thanks to the work you’ve already done and the team you assembled (stage 1), this step should be relatively painless, resulting in a clear roadmap and timeline that you can put into action.

After the systems have been migrated, test them. Make sure end-users and admin/managers can use them without difficulty and provide training as needed. Cloud providers will also help with this stage, as much or as little as you need. Once all of this is done, you can retire your legacy systems and in some cases, sell the PBX (Private Branch Exchange) and other pieces of hardware, potentially recouping some of the initial investment.

Cheat sheet: Migrating from ISDN to SIP – A Roadmap download.


Contact Us

Your Name: Email Address: Telephone: Your Enquiry:

Our friendly and helpful staff are ready to take your calls, Monday - Friday, 8.30am to 5:00pm.

Call today 0800 054 2576

Recent News Articles

19/09/18 - Monsters Incom!
Today sees the start of the Gamma Ball Rally, a Comms industry fundraiser organised by Gamma and sup ...Full Article >>
16/07/18 - Incom-CNS Sponsors Fiesta on the Field!
Continuing our long-standing commitment to supporting the local community, we were delighted to be o ...Full Article >>
11/05/18 - Finalists…Best ‘Enterprise ICT Solution’ Award
What a brilliant way to start the weekend! Incom-CNS has been shortlisted as finalists in the ‘Enter ...Full Article >>
11/04/18 - Incom-CNS Shortlisted For Best Apprenticeship Scheme Award!
We’re delighted to announce that the Incom-CNS Group has been shortlisted as finalists in the Full Article >>
 

Existing customers can chat to our friendly support team online to report a fault.

Available 09:00 - 17:00 Monday to Friday

Customer Support

Latest Posts - 20 Sep 2018

19 2018 09

Today sees the start of the Gamma Ball Rally, a Comms industry fundraiser organised by Gamma and sup ...view more >
16 2018 07

Continuing our long-standing commitment to supporting the local community, we were delighted to be o ...view more >
11 2018 05

What a brilliant way to start the weekend! Incom-CNS has been shortlisted as finalists in the ‘Enter ...view more >

Latest Blog

Want to give your customers the perfect first impression? - 28/06/18

Did you know that, on average, 94% of a company’s marketing budget is spent trying to get people to call their business? When they do call, a staggering 70% are transferred or placed on hold, faced with uninteresting recorded messages or worse still – silence or beeps!

Customers are the most important thing to your business; however, a poor on-hold experience can cost even the most professional businesses with the highest quality products and services both financially and in terms of t
...view more >

Our Videos

> Williams F1 uses UC and mobility to extend office trackside at Grand Prix

Follow Us

Icon BlogTwitterFacebookLinkedIn

Quality

 

Testimonials

"We were impressed with how Incom looked to help us save money, improve our flexibility to manage seasonal demands and increase our efficiencies. "

Niki Waters, Premier Holidays, Cambridge


"The staff at Incom have all been professional and supportive during the transition and made the switchover as seamless as possible from a user perspective."

Horizon Nuclear Power, Gloucester

Our partners